City Clerk

Due to ongoing staffing issues, there may be delays in processing requests.

The role of the City Clerk is established in the City of Beacon Charter § C-4.04. The Clerk receives all official records of the City, records ordinances, issues licenses, etc. City of Beacon Municipal Center.

Payments are accepted between 8:00 a.m. and 3:30 p.m., Monday through Friday.

We are now accepting online applications for dog licenses, marriage licenses, and vital records copies. Please use this link to submit an application, and email supporting documents to records@beaconny.gov
Requests will not be processed until we receive ALL REQUIRED SUPPORTING DOCUMENTS BY EMAIL.

FOIL (Freedom of Information Law)

New York State’s Freedom of Information Law (Public Officers Law §87 et. seq.) allows members of the public to access records of governmental agencies. FOIL provides a process for the review and copying of an agency’s records.

More about the Freedom of Information Law is available from the Committee on Open Government.

The FOIL Request Form is available online, or on the Forms and Documents page.

For your convenience and immediate processing, we encourage use of our online FOIL request form.

We will publish our responses to recent FOIL requests involving the Police Department, as such responses become available. The documents can be viewed here.

Motor vehicle accident reports can be requested and obtained directly from the police department. All other requests for incident reports should use the incident report request form or our online FOIL application.

Completed forms may be submitted in person or via mail to:
Amanda C. Caputo, City Clerk
1 Municipal Plaza, Suite 1
Beacon, NY 12508

Or via email to beaconcityclerk@beaconny.gov
Or by fax to 845-838-5012

Marriage License

A marriage license must be applied for online, using The City of Beacon Self-Service module. There is a $40.00 fee (Payable by Discover, MasterCard, Visa, and electronic check online, or cash & check in-office).

Thereafter, the following documents must be sent to records@beaconny.gov: photo ID’s, birth records (including parent’s names), and records as to any prior marriages and how they ended. Please note that all documentation submitted must be translated into English.

The office of the City Clerk will contact you upon review to schedule a signing of your marriage license, which would then be subject to a 24-hour waiting period. After issuance, said license is valid for 60 days.

Marriage License Fee: $40

The City Clerk’s Office now offers one-day officiant licenses to those officiating a marriage licensed by the City of Beacon. The application must be submitted in person and signed before the City Clerk. The fee is $25.

Dog Licensing

All dogs, three months and older living in the City of Beacon, must be licensed with the City. Licenses are renewed on an annual basis. Dog licenses can be applied for and renewed through The City of Beacon Self-Service module, or in-office. If applying online, all required documentation should be sent to records@beaconny.gov .

Required Documentation:

Updated copy of the dog’s rabies certificate, including serial number and manufacturer of vaccine
Proof of spaying / neutering (if applicable and does not appear on rabies vaccination documentation)

Fees:

Spayed/neutered: $15.50
Not-spayed/Not-neutered: $25.50
Replacement tags: $10.00
Late fee: $10.00/month

Dog Control:

Dog Control Officers (Timothy Sanker and Matt Brochhausen) may be contacted though the City of Beacon Main Office during regular business hours at 845-838-5000, ext. 0. After-hours, they may be contacted for dog matters requiring immediate attention by contacting the Beacon Police Department at 845-831-4111.

DOG OWNERS ARE RESPONSIBLE FOR CLEANING UP AFTER THEIR DOG, HAVING DOG(S) ON A LEASH WHEN NOT ON THEIR PROPERTY, AND RENEWING LICENSES ANNUALLY.

Please refer to Chapter 99 of the City Code for further information relating to dog ownership in the City of Beacon.

Miscellaneous

The City Clerk receives all service of process for lawsuits.

The City Clerk’s Office issues the following:

Garbage/recycle tickets
Parking permits
Unregistered vehicle permits

Notice of Claim

Notice of Claim forms can be found here and submitted to the City Clerk’s Office. Please include any supporting documentation, including photos, police reports, etc.

Please review the Notice of Claim Disclaimer prior to submitting the forms.

Vital Statistics

Certified copies of birth, death and marriage records are available through the City Clerk’s office. The City only maintains records for births and deaths that occurred within the City of Beacon. Marriage records are maintained by the municipality from which the marriage license was issued (this may, in some instances, differ from the municipality in which you were married).

Note, all records (regardless of municipality) are maintained by New York State. Certified copies of those records are available through the NYS Health Department. You may find guidelines as to eligibility requirements here.

Copies of all vital statistics may be obtained through The City of Beacon Self-Service module, including applications for marriage licenses. We accept payment by Discover, MasterCard, Visa, and electronic checks for all services. (Please note that credit card transactions include a $2.00 service fee)

Upon completion of the application, photo ID and supporting documents must be sent to records@beaconny.gov. Your application will NOT be processed until we receive the required documentation.

DO NOT KNOCK REGISTRY

The City of Beacon has established a Do-Not-Knock Registry for City of Beacon residents who do not wish solicitors, peddlers, or hawkers to come to their homes for the purpose of selling.

It cannot prohibit the distribution of leaflets, pamphlets, or other literature such as commercial, political, or religious material distributed in a lawful manner.

Register Online Here or stop by the City Clerk’s office to register, after which point you may pick up a “No Knocks” sticker or request to have one mailed to you.

MUNICIPAL ID PROGRAM

Municipal ID’s may be provided to City of Beacon Residents only by the Clerk’s Office during regular business hours, until 3:30 p.m. We will take the completed application, check supporting documentation, take a photo of the applicant, and then mail the ID card to the applying resident after printing has been completed. You may find the application forms here: English and Spanish.

Please note that applications will not be accepted without supporting documentation.